Job Description Summary
This position will provide a variety of administrative and marketing services to brokers in our Office Leasing Tenant Representation Group.
Assists broker with deal management, complies back-up documentation and ensures that cost recoveries occur (OTT, Financial Consulting Dept. recoveries) before submission of deals to our Deal Desk
Tracks all agreements and deals to provide Revenue Accounting with current information with regards to accounts payable and pending items on deals outstanding
Manages contacts and distribution lists, including database/CRM management (Salesforce)
Updates marketing deliverables using templates in PowerPoint and InDesign
Coordinates with Marketing in regards to press releases and other deliverables such as pitches and proposals.
Generates, coordinates, maintains confidential reports, correspondence, presentations and other materials supporting the broker(s) activities with regular direction
Coordinates broker calendar with clients and project teams as well as takes the appropriate actions to keep projects on schedule
Performs all general administrative duties as needed possibly to include travel coordination and expense reports.
May assist in updating pipelines for review by broker and submission to local leadership
Provide backup coverage for other administrative staff when necessary
Self-motivated, dependable and the ability to work well in fast-paced team environment.
Strong emphasis on delivery of exceptional customer service and quality.
Possess strong oral and written communication skills.
Maintain a positive and professional attitude.
Strong attention to detail and organizational skills.
Background and Experience
Demonstrated experience should include:
Bachelor’s Degree in Business, Finance or Real Estate
3+ years’ experience in a professional organization
Advanced proficiency in PowerPoint
Knowledge of Adobe InDesign is preferred
Experience in Salesforce is a plus
Strong analytical, planning and problem-solving skills
Experience and knowledge of Client Servicing
Ability to multitask
Excellent attention to detail