Regional Executive Assistant in Charlotte, North Carolina – Brasfield & Gorrie, LLC
Company Name: Brasfield & Gorrie
Website: https://careers.brasfieldgorrie.com/jobs/8098?lang=en-us&previousLocale=en-US
Job Description
Responsibilities
The Project Assistant is primarily responsible for providing administrative support to the project team(s).
Essential Duties include the following (other duties may be assigned):
Full administrative support to executives and office leaders
Create, along with office leadership’s input, event calendar for the year including but not limited to all office meetings, teambuilding outings, planning meetings, corporate wellness clinics, fundraising events, etc.
Full coordination and handling of all details for events / meetings
Maintain calendar of conference room appointments and training (room) events
Review and code overhead invoices and charges
Track charitable spending and functions and submit and track charitable check requests
Track monthly rent/CAM and submit EFT to accounting monthly
Day to day administrative support for project management team(s) in the office which may include sorting mail/directing invoices, creating and sending correspondence, coordinating catering and conference space, meeting invites, ordering business cards, etc.
Concur Travel and Expense support including handling expense reports and travel arrangements for executives and office leaders
Enter and approve employee time in E1 monthly
Prepare and finalize AIA documents
Act as main liaison and provide support to other corporate departments as needed
Act as primary contact for all office vendors
Building management
Access control
Security
Coffee/beverage maintenance
Appliance maintenance
Cleaning
Carpet cleaning/maintenance
Onboarding for new employees
Assist in the ordering, receiving, stocking, and distribution of office supplies
Update and distribute various directories and lists for the office
Serve as back up for receptionist / front desk when main receptionist is out of office
Education – Skills – Knowledge – Qualifications & Experience
Bachelor’s degree strongly preferred
Minimum of five years of executive support / office management experience
Proficient working knowledge of Microsoft Office applications (Word, Excel, Outlook, etc.)
Must be customer service driven, self-motivated, organized, ethical, competitive, detail-oriented, and a team player
Strong work ethic with a willingness to do what it takes to get the job done
Detail oriented with the ability to recognize discrepancies
Ability to work effectively in a team environment as well as independently
Must thrive in a fast-paced work environment
Demonstrated, excellent written and oral communication skills, including excellent phone etiquette
Ability to maintain strict confidentiality at all times
Ability to work and collaborate with a diverse group of people