Office & Operations Manager – Design Bar
Company Name: DESIGNBAR
Website: https://www.designbaronline.com/
DESIGNBAR Creative Interiors is seeking a highly capable Office & Operations Manager who thrives at the intersection of systems, people, and execution.
This role is the operational backbone of the firm—ensuring financial processes, internal workflows, and day-to-day logistics run smoothly, intelligently, and with foresight.
This is not a traditional admin role. We’re looking for someone who thinks proactively, embraces automation and AI tools, and actively helps modernize how a design studio operates.
Position Details
– Employment Type: Part-time (20–40 hours/week), hybrid (Charlotte-based)
– Structure: Starting part-time or contract-to-hire, with potential to move full-time
– Compensation: Hourly for the first 3–6 months, with potential transition to salaried role with benefits based on performance
– Reports To: Principal & Chief Creative Officer
– Growth Opportunity: Significant opportunity to grow with the firm and expand responsibility over time
Key Responsibilities
Operations & Business Infrastructure
– Manage day-to-day business operations including billing, expenses, vendor payments, and internal workflows
– Maintain operational calendars, deadlines, and compliance items
– Oversee onboarding/offboarding processes and internal documentation
– Support leadership with operational insights and process improvements
Financial & Administrative Oversight
– Coordinate payroll inputs, timesheets, reimbursements, and reporting
– Maintain accurate records for financial tracking and audits
– Liaise with CPA/bookkeeping partners on categorization, sales tax, and reporting
– Monitor cash-flow-related admin tasks and flag risks early
Systems, Tools & AI Enablement
– Maintain and optimize internal tools (project management, payroll, document systems)
– Introduce and manage AI-assisted workflows for admin, reporting, scheduling, and documentation
– Identify inefficiencies and propose smarter, automated solutions
– Ensure team adoption of systems through training and clear SOPs
Office & Team Support
– Manage office logistics, vendors, supplies, and hybrid work coordination
– Support internal communications and team rhythms
– Organize team meetings, retreats, and special initiatives
– Serve as a calm, organized point of contact internally and externally
Marketing & Business Support (Light)
– Support website updates, LinkedIn activity, and internal marketing coordination
– Represent the firm at select industry events when appropriate
Requirements / Skills Education
– Bachelor’s degree in business management, operations, communications, or a related field
Experience
– 3–5+ years of experience in operations, office management, or organizational management
– Strong financial literacy required
– Experience in Interior Design, Architecture, Construction, or Engineering environments is a plus
Technical Skills
– Proficiency in Microsoft Office
– Experience with project management platforms, accounting interfaces (e.g. QuickBooks), and email management tools
– Familiarity with payroll software or payroll interfaces is a plus
Professional & Interpersonal Skills
– Exceptional written and verbal communication skills
– Highly organized, reliable, and discreet with sensitive financial information
– Proven ability to manage multiple priorities and meet deadlines
– Comfortable working independently while collaborating closely with leadership and creative teams
Adaptability & Mindset
– Forward-thinking and genuinely curious about AI, automation, and smarter systems
– Flexible, solutions-oriented, and energized by improving how things work
To Apply
Please send:
Your resume
A short written response (1–2 pages max) answering this prompt:
“Walk us through a moment when you saw operational chaos, friction, or inefficiency—and how you redesigned the system behind it. What did you notice, what did you change, and what improved as a result?”
Send to info@designbaronline.com
with the subject line: Office & Operations Manager – [Your Name]
If this question excites you, you’re our person