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Proposal Writer & Manager, – remote and Hybrid Options Available
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Proposal Writer & Manager, – remote and Hybrid Options Available

Proposal Writer & Manager, – remote and Hybrid Options Available

Company Name: Progressive AE


What is it you want out of your career?
If you’re looking for an opportunity to grow, to be challenged, to work hard and to be part of a growing team, then Progressive AE may be the place for you. We work hard to surround ourselves with professionals who are more than just good at their job. We want engineers, architects, designers and support staff who have a desire to help shape our company. We need colleagues who will help us grow by thinking outside their job description. The work we do here is challenging, and sometimes the hours are long. But we’re committed to serving our clients and providing the best solutions possible.

Progressive AE is a full-service, forward-thinking design firm. With offices in Grand Rapids, Michigan, and Charlotte, North Carolina, we work on projects around the country that offer a variety and challenge you won’t find at many other firms. And we don’t relegate creativity just to “creatives”—we encourage original thinking in every part of the organization–from support staff to engineering.

Since we’re an employee-owned company, you’ll be able to see the benefits of your hard work. And in return, we’ll invest in you. This includes an in-depth wellness program with fitness classes and health coaching, flexible schedules, continuing education, mentorship, volunteer opportunities and internal leadership positions. In fact, we’ve been named one of the Best & Brightest Places to Work for since 2006, named Business Leader of the Year, received the Community and Educational Partnership Awards, and are the proud winners of the Governor’s Fitness Award.

We are always looking for talented individuals to advance the strategic goals of our firm. If you are a big picture thinker with unique technical skills, we’d like to consider your application.

As the Proposal Writer and Manager, you lead and execute the proposal lifecycle for project opportunities, with the opportunity to support a variety of projects ranging in scope across 10 unique markets with local, regional, and national reach. The Proposal Writer and Manager acts as a leader and strategic partner on business development assignments, ranging from highly strategic proposals to smaller proposals and qualification statements, pitches, and project interviews.

This position includes participation in strategy discussions, commercial reviews, scope evaluation as well as communications with clients to enhance our proposal success. Additionally, you will project manage the proposal; this includes driving new approaches and ideas to improve upon or streamline the existing approach, thus increasing win rate and market share. Consistency of product and impactful content creation are critical to this role.

Collaborate with regional and Practice Lines on identified priority pursuits, including partnering in the preparation of formal and informal client solicitations (requests for qualifications (RFQ), requests for proposals (RFP), shortlist interviews, and pre-solicitation efforts).
Participate actively in Go/No-Go, capture strategies and greenlight analyses and drives compliance with delegation of authority guidelines, capture planning and positioning activities, providing leadership and direction, where required.
Contribute to leadership and strategic direction for proposals for their account, and reports on client pipeline, internal business development strategies, capture planning, proposal efforts, and debriefs related to that client or market.
Lead and contribute to the writing of proposal sections such as cover letters, executive summaries, past performance sections, management approaches, and resumes/staffing sections.
Take ownership for marketing and pursuit leadership, specific proposal processes, and for development and submission of timely, compliant, accurate, and persuasive proposals.
Serve as a marketing and business development partner to assist in winning priority work for practice lines, in partnership with Practice Leaders and other executive leadership.
Collaborate closely with the marketing and communications team to develop unique visual assets for proposals and presentations including infographics, video integration, photography, and thought leadership.
Participate in strategic planning that includes evaluating marketing intelligence, identifying customer concerns and key issues, and developing win strategies.
Support debriefs and gathering of client feedback on proposals to ensure and demonstrate continuous improvements.

Your Degree: BA/BS, preferably in Journalism, English, Communications, Marketing or a related field, or an AA/two-year degree plus one year of related experience in place of the remaining two years of a four-year degree.
Your Knowledge and Experience:
8 or more years of related Architecture, Engineering, and Construction (AEC) industry experience.
Evidence of successful leadership of multi-disciplinary or multi-geography proposals valued over $2 million.
A thorough understanding of effective proposal and presentation best practices and tools, including how to convey messages, themes, discriminators, and responses to evaluation criteria clearly and effectively.
Demonstrated experience applying industry best practices and procedures to support positioning for client pursuit or business development processes.
Strong proposal writing and editing skills, including grammar and style.
Initiative, skill, and personal commitment to independently manage multiple projects and details concurrently, follow up, and bring tasks and projects to full completion.
Professional demeanor and excellent interpersonal skills, along with an ability to work diplomatically with clients and a variety of individuals across the organization.
Ability to exercise discretion with confidential/sensitive issues.
Resourceful problem-solving skills.
Your Technical Skills:
A strong working knowledge of desktop publishing software (e.g., Adobe Creative Suite), graphics programs (e.g., InDesign, Adobe Illustrator, Adobe Acrobat, Photoshop), word processing programs (e.g., Microsoft Word), spreadsheet management (Excel), and presentation software (e.g., PowerPoint) required.
A working knowledge of collaborative tools such as Microsoft Teams, SharePoint, etc. required.
Experience using customer/client relation management (CRM) and sales systems preferred. Experience using Deltek Vision preferred.
Progressive AE is an equal opportunity, affirmative action employer and is committed to providing equal opportunity to all qualified individuals in its employment practices. Progressive AE strictly prohibits unlawful discrimination against employees and applicants on the basis of race, color, religion, sex, sexual orientation, genetic information, national origin, disability, age, qualified veteran status, or any other characteristic protected by law.

Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may email for assistance. Determinations on requests for reasonable accommodations will be made on a case-by-case basis.